Useful updates from the shared services centre for schools and academies.
Derbyshire Pay Scales 2019 to 2020
As you may be aware, the council reflects the national Local Government Services pay agreement in the cost of living increases in the Derbyshire pay scales.
The national Local Government Services 2 year pay offer for 2018 to 2020 was agreed and implemented locally for 2018 to 2019. However, the national agreement for 2019 to 2020 was more complicated and includes:
- a lowest pay point of £9 per hour
- a minimum of 2% between pay points
- a 2% increase, with higher percentages for lower pay points
The council has reviewed the Derbyshire pay scales to reflect the national pay agreement. Consultation with the recognised trade unions has taken place over a number of months. However, as collective agreement has not been reached the council has agreed to implement the pay scales attached to this page.
As you will see, the changes to the Derbyshire pay scales reduces the number of pay points in the lower grades. There will be a single pay point in grades 2, 3 and 4, and 2 pay points, down from 4, in grades 5 and 6. The reduction in the number of pay points is to enable the council to achieve the terms of the national pay agreement. Employees in these grades have received at least a 2% increase and will not lose pay because of the changes.
Current pay points 19 and above will receive 2% whilst pay points 3 to 18 will receive a higher percentage increase. Pay points (not grades) will be renumbered. Renumbering of pay points from the existing pay scales to those in the new structure can be seen in the Derbyshire pay scales 2018 to 2019 and 2019 to 2020 document attached to this page.
The 2019 to 2020 pay scales will be paid from 1 April 2019. Employees on 2019 to 2020 pay points 4 or 6 in grades 5 and 6 will receive an increment, in line with normal progression criteria, on the anniversary of their appointment.
The council intends to write to all employees including those within schools on grades 2 to 6 to explain the changes that are being made. If you would prefer to pass this information on locally please contact the Shared Services Centre for the attention of the schools appointments team email: firstname.lastname@example.org by Friday 22 March 2019 to confirm that you do not want the Shared Services Centre to write to employees at your school. The Shared Services Centre will then make arrangements for employees at your school to be excluded from the planned letter distribution week commencing 25 March 2019.
The Derbyshire Pay Scales 2019 to 2020 are attached to this page.
If you require further information please contact the Shared Service Centre schools appointments team tel: 01629 535119 and select option 2.
IR35 - employment status
From Thursday 6 April 2017 new legislation entitled 'Off Payroll Working in the Public Sector' moves responsibility for deciding if a worker is self-employed or should be treated as an employee (for income tax and National Insurance (NI) purposes) to the public sector authority (the council).
Schools are responsible for confirming the status of their employees, specifically whether they meet the definition of self-employed status or should be paid through the payroll system and guidance is attached to this page entitled 'IR35 - Employment Status Guidance for Schools'.
The external contractors request form should be used to set up an individual on the payroll who is classed as an 'employee' for income tax and NI purposes. The external contractors claim form should be completed to request payment for the individual. Please see Shared Services Centre forms.
It is important if you have any queries with regard to the status of employees within your school that you refer to the HMRC or contact the Shared Services Centre as appropriate.
Safer recruitment and disclosure and barring service (DBS) update - supervised volunteers
The safer recruitment and DBS checks update relates to the recruitment checks that are appropriate for volunteers working in schools. In particular, it clarifies the decision making process for headteachers in determining whether to request that our DBS service undertake an enhanced DBS check on a supervised volunteer.
The guidance, examples and assessment forms attached to this page will help headteachers complete a detailed risk assessment to support the decision whether there is justification for seeking an enhanced DBS check on a supervised volunteer.