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Posted on 15 September 2022

Photocopying, Scanning & Digital/Website re-use of Published Material

The Copyright Licensing Agency (CLA) is intending to conduct a data collection exercise in selected Derbyshire schools/academies during the spring term 2023.

This will enable CLA to establish what is being photocopied/scanned and/or digitally re-used so that your licence fee can be fairly re-distributed as royalty payments to the authors, artists and publishers of the licensed material you are using. All state-funded schools, including academies, hold a CLA Education Licence through central agreements or regional education bodies. Copies of the licensing material and other resources available to schools can be found on the CLA website

Your CLA Licence includes enhanced rights; in addition to the existing photocopying and scanning permissions, it now provides all schools with the permission to re-use digital material, such as e-books and certain website content. Further, the latest NLA Licence for newspaper copying, which is managed by CLA, similarly provides many schools with permission to copy/re-use printed and digital content from NLA licensed material. Please see further information about the NLA licence, responsibility for which rests with individual schools in some regions.

In accordance with the current terms and conditions of the Licence, the school and all staff are required, when requested, to participate fully in any such data collection exercise.

If your school is selected, you will receive an explanatory letter from CLA followed by contact from a CLA Royalties Officer who will explain the procedures involved. CLA is aware of teacher workload issues affecting all schools and have refined their procedures accordingly. All data collections are currently being organised remotely.

At the current time, this exercise is expected to be conducted remotely and will begin just after the start of the spring term, lasting no more than 11 weeks. All schools are required to start and finish the exercise at the same time to ensure robust sampling.

It should be noted that this is not a policing operation (although schools will want to ensure they have the appropriate licences). The re-distribution of licence fees as royalty payments is the reason for the exercise. The purpose of this note is to give you advance notice of the data collection. Selected schools should direct any questions to myself or to the CLA Royalties Officer.

Chris Newton, Head of Information & ICT

Email: chris.newton@derbyshire.gov.uk 

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