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The data collected in the pupil census is used by the Department for Education (DfE) policy divisions, other government departments, local authorities, external agencies and educational researchers.

The data is also used for funding purposes and as principal data for RAISE online, therefore the accuracy of this data is very important.

Notepad entries are now available from the GOV.uk website

Free school meals


Following the introduction of universal credit on 1 April 2018, schools are advised to read the attached 'Free school meals -  important information from DfE - June 201'8 regarding the recording of FSM end dates in their MIS. This has been resolved for the Summer Census 2018, but needs to be recorded correctly in schools’ MIS for the Autumn Census 2018 onwards.

Authorisation by the headteacher

The summary sheet census fulfils a number of purposes and the importance of this is often overlooked.

It allows school staff preparing the return to check its accuracy and completeness before passing it to the head teacher. In addition to summarising FSM, funded hours number of pupils with SEN, it also contains information about persistent absenteeism. This is the only opportunity to check the data before it is used by the DfE for funding purposes and published in performance tables. Once the data has been submitted to the DfE it will be deemed to have been authorised by the headteacher.

Uploading and submitting your return

Census returns are uploaded by schools into COLLECT via the DfE secure access system. Please refer to the guidance to assist with the process on uploading, entering notes at return level and submitting your return. DfE notepad entry guidance will be released by the DfE.

COLLECT test site

The COLLECT test (familiarisation) blade is now available for use by schools until 4pm on Friday 11 May 2018.

Schools are strongly encouraged to load a file output from their MIS into the COLLECT familiarisation blade. This will allow schools to double check that all the required data is being output correctly from their MIS into the summer census return. It will allow schools to check whether any validation errors or queries are generated against their data when loaded into COLLECT which need to be resolved before the collection goes live. This will be especially important for any schools completing the summer school census for the first time.

DfE guidance

The DfE school census guide 2017 to 2018 is available to download. A summary of what is being collected at each census can be found on pages 26 to 38.

Guidance for completing your census return will be available for all RM Integris schools on the Census page of S4S. Please remember you must be logged in to S4S to view this information.

Get Information About Schools (GIAS)

As part of the move to secure access, schools and academy users will be reminded to check their GIAS record on a periodic basis. If you see a reminder displayed within secure access you should access GIAS and check your details are up-to-date.

After making any amendments they simply click apply and then confirm. If their record is already accurate they simply click 'My establishment record is up-to-date'.

Keeping the GIAS record up-to-date helps us to help schools in key areas including funding, data collection and departmental communications.

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