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Termly newsletter for Derbyshire Early Years.

News and bulletins

For the immediate attention of the Designated Safeguarding Officer - and to share with whole team.

The government have updated Keeping Children Safe in Education (KCSIE) document – the new document is not valid until the 3 September 2018 and you must continue to have regard to KCSIE 2016 until this point.

Over the summer holidays we will update the early years and childcare safeguarding model policies In-line with changes in the KCSIE 2018, with reference to the GDPR. These documents will be made available on our SchoolsNet page. If you are due an Ofsted inspection within that time frame, indicate to your inspector that you are aware of the update and are reviewing your safeguarding policy and procedures as a result.

The changes include section 5 - regarding how schools should respond to reports of sexual violence and sexual harassment.

There is also a strong focus on:

  • firming up of legal duties with regard to the management of safeguarding for governors and in safer recruitment
  • having a child protection policy that reflects local circumstances
  • having more than one emergency contact for pupils
  • ensuring that safeguarding and welfare concerns are taken into account (risk management) when restraint is used on children with SEND

Links to key documents

Debbie Peacock, Child Protection Manager, Schools & Education, Performance, Quality Partnerships- Childrens services, has sent out information regarding the updated KCSIE document and advised schools to consider some quick points below - which you should also consider, if relevant for your setting.

  • Update your child protection policy: one will be available in August to provide a model framework from which you may add in your own vision, ethos, local circumstances, and information relevant to the needs of pupils in your school.
  • Update the safeguarding learning/training programme for all staff: Firm up your induction to all new staff and what policies should be in induction, staff training and whole school training.
  • Check there is more than one emergency contact number for pupils: a job for the school office to review records held and any contact numbers. This includes when on site and off site. Use this opportunity to review contacts for staff when off site with children and sources of advice in contacting a Designated Safeguarding Lead.
  • Check you have an online policy/guidance or a separate policy on pupils accessing the internet whist in school - personal devices and own use of.
  • Create and complete individual risk assessments for volunteers: ensure any volunteer has checks as relevant to their activity (there is now separate guidance to support KCSIE 2018 on use of volunteers), do volunteers know what their role is, do they know where they can and can't be in a school, do they know who to report concerns to and how, are they familiar with the safeguarding policies of the school. Produce written evidence of doing this.
  • Check safer recruitment documentation for all staff: Review and at the point of recruitment ensure they have correct documentation, records and systems to chase and track. Review existing staff who have been in employment for more than five years and plug gaps or provide risk assessments if for example a second reference is missing.

GDPR guidance

In May 2018 the law changed regarding Data Protection.

Early years and childcare settings should already be meeting the current data protection requirements and most will be registered with the Information Commissioner’s office (ICO) if you handle personal data of any sort, (personal data can be any information, digital or paper, relating to an individual, whether it relates to his or her private, professional or public life such as a name, photograph or email address) guidance on the General Data Protection Regulation is available from the ICO.

The new legislation still means you can hold personal data, but you need to be able to show that you have the necessary processes in place to ensure you have a legal reason to hold it, you protect this data and ensure you are GDPR compliant.

It is also your responsibility to ensure that if you use a third party company (such as a company providing an IT package for assessment and tracking), that it has taken the necessary steps to ensure that it too is meeting the requirements of GDPR, and you have shown due diligence by evidencing this in some way. 

Key information from the ICO to help you:

Read the short booklet form the ICO '12 steps to take now'.

Read findings from ICO advisory visits to nurseries.

The ICO audit tool can be used to assess what you have in place and any actions to complete.

Failure to comply with the new legal requirements may result in heavy fines.

Managing cases of infectious diseases

Public Health England information updated September 2017, regarding a practical guide for staff on managing cases of infectious diseases in schools and other childcare settings.

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Early Years Conference - May 2018

Sabre Tooth Tigers and Teddy Bears – Feeling Safe Secure and Ready to Learning in the Early Years.

Many of you were inspired by Dr Suzanne Zeedyk at our EY conferences in May. We have had a number of requests to hear these key messages again and requests to disseminate them with other colleagues, therefore we are delighted to share with you Dr Suzanne’s Zeedyk’s keynote.

If you are interested in accessing the full keynote presentation please contact Karen Shepherd, email:

Also see