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Exclusions guidance

The Department for Education (DfE) has produced exclusion guidance which outlines the procedures for all fixed period and permanent exclusions. It applies to all maintained, academy and free schools plus alternative provision academies and pupil referral units. The 2012 guidance is relevant to all exclusions up until 31 August 2017, whereas the revised 2017 guidance is applicable from 1 September 2017.

Legislation governing the exclusion process remains unchanged. However, the 2017 guidance clarifies key points and removes some doubts that were potentially open to interpretation. It also includes additional annexes for head teachers and parents which provides relevant core information to all parties.

Key clarifications relate to:

  • exclusions – extensions and conversions
  • civil standard of proof
  • cumulative and consecutive exclusions
  • local authority’s duty to arrange education
  • governing board’s duty to consider reinstatement following head teacher’s decision to exclude
  • governing board’s duty to reconsider reinstatement following independent review panel (IRP)
  • budget adjustment
  • the role of the IRP
  • IRP considering evidence

Exclusion notification

Permanent exclusion

There are two key aspects to notifying the local authority of a permanent exclusion. On the first day of the permanent exclusion, schools will need to contact the inclusion team tel: 01629 535802. Confirm the start date of the exclusion and parental contact details. This ensures that schools are clear of the DfE exclusion guidance and processes from the outset. The exclusion details need to be recorded on your school MIS. This should be exported to us where it will be used by the inclusion team and integration pathways team (IPT) to confirm details of exclusion.

It is essential that you notify us on the first day of the permanent exclusion in order that the IPT arrange full time education by day six.

If you are using the RM Integris system, and are on the automated data transfer service, the export to us will be done automatically otherwise follow the exclusions reporting processes.

Fixed term exclusion

All fixed term exclusions need inputting into the school management information system (MIS) on a weekly basis, to fulfil DfE requirements (exclusions over five days) and exported to us to enable it to alert key agencies.

If you are using the RM Integris system, and are on the automated data transfer service, the export to us will be done automatically otherwise follow the exclusions reporting processes.

Updating exclusions (RM schools only)

RM schools need to ensure all exclusions are entered regularly into students records within RM Integris behaviour module as entering 'Code E' only does not provide sufficient information to us. Entering exclusion records was delivered during RM core training and is detailed in the RM manual.

Contacts

If you need any exclusions help, please contact one of the inclusion team members.

For general exclusion queries please contact:

Sharon Neak
email: sharon.neak@derbyshire.gov.uk
Tel: 01629 535802.

Software queries

School Training and Support Team
email: caya.schoolsupport@derbyshire.gov.uk
Tel: 01629 536789.

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