The range of financial, legal and insurance services we offer to schools and academies together with documents and useful links.
Budget advice and planning
We can support you to plan your finances and make sure your governing body receives appropriate financial information and reports.
Income collection and recovery
We can work with you to make sure you receive all the money you are owed.
Payment of purchase invoices
We are aware that from time to time there are occasions due to absences or vacancies schools have had short term issues with coding and authorisation of some invoices. To avoid this, it is recommended that schools have a minimum of two coders and two approvers set up so that the school can continue to process invoices appropriately and provide cover where there are absences, etc.
As previously, the authority will seek to assist the school in avoiding being in this situation by directing them to the support available in setting up appropriate staff to code or to approve invoices within the school.
If your school requires additional and or new coders or approvers to be set up, then please follow the log a school system user access request instructions.
If you have any issues or queries on the setting up of staff, please contact SAP.vim@derbyshire.gov.uk.
Where a school finds itself unavoidably in a position where it cannot urgently process invoices to be paid then the authority if required can provide a service to resolve processing the school’s urgent invoices. However, this is a chargeable traded service and is only in a position to provide a temporary solution to resolve urgent invoices. For less urgent invoices the school must set up new or additional staff as indicated above.
Where it becomes necessary for the LA to provide this service, to code and or approve any of your school’s invoices, then the Headteacher or Chair of Governors must email andy.walker@derbyshire.gov.uk providing the service and authority with an appropriate approval to perform the task on your school’s behalf.
From 1 September 2024, if your school becomes unable to progress urgent invoices and requires the LA to code and or approve some invoices on your school’s behalf, the cost is £10 per invoice. This service will be charged on the number of invoices processed each term.
Legal advice
We employ solicitors and legal executives with wide-ranging experience of the issues faced by schools and governors to ensure that you have ready access to specialist legal advice.
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